Minnesota Administrative Rules

8215.0700 LOCAL REIMBURSEMENTS.

Subpart 1.

Eligibility determination.

Except as otherwise provided by law, before the secretary of state reimburses a county or municipality for an expense incurred to administer the presidential nomination primary that is not specifically authorized by Minnesota Statutes, section 207A.15, subdivision 1, paragraph (a), the secretary of state must determine that the expense is approved for reimbursement under subpart 2.

Subp. 2.

Eligible expenses.

For purposes of Minnesota Statutes, section 207A.15, subdivision 2, the following expenses related to administering the presidential nomination primary incurred by a county or municipality are approved for reimbursement:

A.

costs, including envelopes, printing, postage, and associated courier fees related to the distribution and processing of military and overseas voter ballots and ballot materials;

B.

costs, including envelopes, printing, postage, and associated courier fees related to the distribution and processing of mail ballots and ballot materials;

C.

costs, including envelopes, printing, postage, and associated courier fees related to the distribution and processing of absentee ballot materials;

D.

costs, including envelopes, printing, and postage, for distribution of absentee ballot applications for voters on the permanent absentee list, as described in Minnesota Statutes, section 203B.04, subdivision 5;

E.

costs associated with preparation of an absentee voting location as a polling place, not to exceed $150 per polling place;

F.

costs associated with preparation of electronic voting systems for absentee polling places, not to exceed $100 per polling place;

G.

costs for distribution and publication of statutorily mandated public notices;

H.

mileage for travel in preparation for election day or on election day related to:

(1)

delivering materials or traveling between polling places and government buildings; and

(2)

administering health care facility absentee voting;

I.

costs for purchase of materials for any additional election judge training specific to the presidential nomination primary;

J.

compensation for election judges completing required election judge training for preparation for the presidential nomination primary, not to exceed three hours;

K.

compensation for election judges completing required health care facility training, not to exceed one hour;

L.

parking reimbursement for election judges on election day;

M.

costs related to the transportation of election equipment or polling place materials, including car or truck rental fees;

N.

costs, including envelopes, printing, and postage, for the distribution of election judge materials;

O.

costs associated with ensuring the security and safety of the public at the polling place;

P.

costs, including storage rental fees, associated with the physical storage of presidential nomination primary records for at least 22 months from the date of the election, as prescribed in Minnesota Statutes, section 204B.40;

Q.

costs associated with supplies purchased or rented for the assembly and support of the polling place; and

R.

costs, including secured Internet and phone connections, associated with securing communications at the polling place.

Subp. 3.

Reimbursement amount.

The secretary of state must not reimburse a county or municipality for an amount exceeding the actual documented cost of an item listed in subpart 2.

Statutory Authority:

MS s 207A.11

History:

48 SR 59

Published Electronically:

August 2, 2023