1.1                          A bill for an act 
  1.2             relating to state government; modifying department of 
  1.3             administration procedures relating to lost property, 
  1.4             the office of citizenship and volunteer service, and 
  1.5             the office of technology; eliminating a report; 
  1.6             amending Minnesota Statutes 2000, sections 16B.25, 
  1.7             subdivision 2; 16B.88, subdivision 2; 16E.04, 
  1.8             subdivision 2; Laws 1999, chapter 250, article 1, 
  1.9             section 12, subdivision 3; repealing Minnesota 
  1.10            Statutes 2000, section 16E.08. 
  1.11  BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 
  1.12     Section 1.  Minnesota Statutes 2000, section 16B.25, 
  1.13  subdivision 2, is amended to read: 
  1.14     Subd. 2.  [NOTICE.] Lost or abandoned property found on 
  1.15  state lands is placed in the custody of the commissioner.  If 
  1.16  the rightful owner is known, the owner must be notified by 
  1.17  certified mail and may reclaim the property on paying the 
  1.18  expenses of the search.  ~~If the owner is unknown, the~~ 
  1.19  ~~commissioner must give two weeks' published notice in the county~~ 
  1.20  ~~where the property was found.  Within six months following~~ 
  1.21  ~~publication, the rightful owner may receive the property on~~ 
  1.22  ~~paying the search expenses.~~  
  1.23     Sec. 2.  Minnesota Statutes 2000, section 16B.88, 
  1.24  subdivision 2, is amended to read: 
  1.25     Subd. 2.  [COOPERATION WITH OTHER GROUPS.] The director 
  1.26  shall cooperate with national, state, and local groups in 
  1.27  collecting information on federal, state, and private resources 
  1.28  which may encourage and improve volunteer projects within the 
  2.1   state.  ~~The office shall coordinate its research and other work~~ 
  2.2   ~~on citizen engagement with the board of government innovation~~ 
  2.3   ~~and cooperation, the Minnesota extension service, and Project~~ 
  2.4   ~~Public Life, Humphrey Institute, University of Minnesota.~~ 
  2.5      Sec. 3.  Minnesota Statutes 2000, section 16E.04, 
  2.6   subdivision 2, is amended to read: 
  2.7      Subd. 2.  [RESPONSIBILITIES.] (a) In addition to other 
  2.8   activities prescribed by law, the office shall carry out the 
  2.9   duties set out in this subdivision. 
  2.10     (b) The office shall develop and establish a state 
  2.11  information architecture to ensure that further state agency 
  2.12  development and purchase of information and communications 
  2.13  systems, equipment, and services is designed to ensure that 
  2.14  individual agency information systems complement and do not 
  2.15  needlessly duplicate or conflict with the systems of other 
  2.16  agencies.  When state agencies have need for the same or similar 
  2.17  public data, the commissioner, in coordination with the affected 
  2.18  agencies, shall promote the most efficient and cost-effective 
  2.19  method of producing and storing data for or sharing data between 
  2.20  those agencies.  The development of this information 
  2.21  architecture must include the establishment of standards and 
  2.22  guidelines to be followed by state agencies. 
  2.23     (c) The office shall assist state agencies in the planning 
  2.24  and management of information systems so that an individual 
  2.25  information system reflects and supports the state agency's 
  2.26  mission and the state's requirements and functions. 
  2.27     (d) The office shall review agency requests for legislative 
  2.28  appropriations for the development or purchase of information 
  2.29  systems equipment or software. 
  2.30     (e) The office shall review major purchases of information 
  2.31  systems equipment to: 
  2.32     (1) ensure that the equipment follows the standards and 
  2.33  guidelines of the state information architecture; 
  2.34     (2) ensure that the equipment is consistent with the 
  2.35  information management principles adopted by the information 
  2.36  policy council; 
  3.1      (3) evaluate whether the agency's proposed purchase 
  3.2   reflects a cost-effective policy regarding volume purchasing; 
  3.3   and 
  3.4      (4) ensure that the equipment is consistent with other 
  3.5   systems in other state agencies so that data can be shared among 
  3.6   agencies, unless the office determines that the agency 
  3.7   purchasing the equipment has special needs justifying the 
  3.8   inconsistency. 
  3.9      (f) The office shall review the operation of information 
  3.10  systems by state agencies and provide advice and assistance to 
  3.11  ensure that these systems are operated efficiently and 
  3.12  continually meet the standards and guidelines established by the 
  3.13  office.  The standards and guidelines must emphasize uniformity 
  3.14  that encourages information interchange, open systems 
  3.15  environments, and portability of information whenever 
  3.16  practicable and consistent with an agency's authority and 
  3.17  chapter 13.  The office, in consultation with the 
  3.18  intergovernmental information systems advisory council and the 
  3.19  legislative reference library, shall recommend specific 
  3.20  standards and guidelines for each state agency within a time 
  3.21  period fixed by the office ~~in regard to the following:~~. 
  3.22     ~~(1) establishing methods and systems directed at reducing~~ 
  3.23  ~~and ultimately eliminating redundant storage of data; and~~ 
  3.24     ~~(2) establishing information sales systems that utilize~~ 
  3.25  ~~licensing and royalty agreements to the greatest extent~~ 
  3.26  ~~possible, together with procedures for agency denial of requests~~ 
  3.27  ~~for licenses or royalty agreements by commercial users or~~ 
  3.28  ~~resellers of the information.  Section 3.751 does not apply to~~ 
  3.29  ~~those licensing and royalty agreements, and the agreements must~~ 
  3.30  ~~include provisions that section 3.751 does not apply and that~~ 
  3.31  ~~the state is immune from liability under the agreement.~~ 
  3.32     (g) The office shall conduct a comprehensive review at 
  3.33  least every three years of the information systems investments 
  3.34  that have been made by state agencies and higher education 
  3.35  institutions.  The review must include recommendations on any 
  3.36  information systems applications that could be provided in a 
  4.1   more cost-beneficial manner by an outside source.  The office 
  4.2   must report the results of its review to the legislature and the 
  4.3   governor. 
  4.4      ~~(h) The office shall report to the legislature by January~~ 
  4.5   ~~15 of each year on progress in implementing paragraph (f),~~ 
  4.6   ~~clauses (1) and (2).~~ 
  4.7      Sec. 4.  Laws 1999, chapter 250, article 1, section 12, 
  4.8   subdivision 3, is amended to read: 
  4.9   Subd. 3.  Office of Technology
  4.10       5,499,000      2,707,000
  4.11  The commissioner of administration 
  4.12  shall develop and submit to the chairs 
  4.13  of the senate governmental operations 
  4.14  budget division and the house state 
  4.15  government finance committee by January 
  4.16  15, 2000, a long-range plan identifying 
  4.17  the mission and goals of the office of 
  4.18  technology.  The appropriation for the 
  4.19  second year is not available until the 
  4.20  plan has been approved by a law enacted 
  4.21  at the 2000 regular session. 
  4.22                Summary by Fund
  4.23  General               5,071,000     2,707,000
  4.24  State Government 
  4.25  Special Revenue         168,000          -0- 
  4.26  Workers'
  4.27  Compensation            260,000          -0- 
  4.28  The amounts that may be spent from this 
  4.29  appropriation for each purpose are as 
  4.30  follows: 
  4.31  (a) Administrative Services
  4.32       2,871,000      2,707,000
  4.33  $468,000 the first year and $468,000 
  4.34  the second year are for ongoing costs 
  4.35  of the North Star II project under 
  4.36  Minnesota Statutes, section 16E.07. 
  4.37  (b) One-Stop Business Licensing
  4.38  $500,000 the first year is a one-time 
  4.39  appropriation for the one-stop business 
  4.40  licensing system project under 
  4.41  Minnesota Statutes, section 16E.08.  
  4.42  The commissioner shall report on the 
  4.43  progress of this project to the chairs 
  4.44  of the legislative committees 
  4.45  responsible for this budget item by 
  4.46  January 15, 2000, and 2001. Before the 
  4.47  system is put into operation, the 
  4.48  security information technology project 
  4.49  of the commissioner of administration 
  4.50  shall perform a security audit of the 
  4.51  system and submit a report on the audit 
  5.1   to the chairs of the governmental 
  5.2   operations budget division of the 
  5.3   senate and the state government finance 
  5.4   committee of the house of 
  5.5   representatives. 
  5.6   (c) Small Agency Infrastructure 
  5.7                 Summary by Fund
  5.8   General               1,700,000          -0-  
  5.9   State Government 
  5.10  Special Revenue         168,000          -0- 
  5.11  Workers'
  5.12  Compensation            260,000          -0- 
  5.13  This appropriation is for a one-time 
  5.14  transfer to eligible small agencies for 
  5.15  the small agency infrastructure 
  5.16  project.  The commissioner of 
  5.17  administration shall determine 
  5.18  priorities for which projects should be 
  5.19  funded, except that $323,000 is for the 
  5.20  public utilities commission.  An agency 
  5.21  whose strategic plan for information 
  5.22  technology was not approved before 
  5.23  April 1, 1999, may not receive money 
  5.24  from this appropriation.  This 
  5.25  appropriation is available until June 
  5.26  30, 2003.  ~~The commissioner shall~~ 
  5.27  ~~report on the progress of this project~~ 
  5.28  ~~to the chairs of the legislative~~ 
  5.29  ~~committees responsible for this budget~~ 
  5.30  ~~item by January 15, 2000, 2001, and~~ 
  5.31  ~~2002.~~ 
  5.32     Sec. 5.  [REPEALER.] 
  5.33     Minnesota Statutes 2000, section 16E.08, is repealed. 
  5.34     Sec. 6.  [EFFECTIVE DATE.] 
  5.35     This act is effective on the day following final enactment.